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Sale Coordinator – Prints & Multiples (TEMP)

The primary function of this role is to project manage sales. This includes monitoring and tracking all activities and elements related to incoming property and sale processing for both live and online sales. The Temp Sale Coordinator manages the catalogue production process, ensures deadlines are met, manages client paperwork and charges and ensures compliance requirements are met. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity.

Specific duties & responsibilities will include but are not limited to:
- Verify consignment details - pre-sale to ensure accuracy, liaise with clients as needed for all consignment related information, including "Know Your Client" with a primary focus on online and mid-season sales
- Research and clear copyright for sale catalogues and marketing materials as needed
- Track and ensure execution of seller consignment promises
- Request seller agreement and stock order creation and manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained
- Create shipping requests, obtain client approvals and flag need for export licenses
- Proactively track receipt of property and follow-up on open issues and missing items
- Request Property Movement including site transfers, local transfers, temp releases, transfer to third party, and hand carries
- Request client charge creation and regularly review system data to ensure accurate reporting
- Manage sale activities including managing reserves, client views, condition report dispatch, client interest lists, and bids,
- Liaise with Business Support Group and Post-Sale Services team as required
- Answer and screen incoming phone calls

The Candidate ------
- Undergraduate degree required
- 1+ year's of work experience
- Exceptional client service skills
- Strong project management skills including ability to multi-task, prioritize and manage multiple processes
- Strong attention to detail and follow-up skills
- Excellent communication and interpersonal skills, including superior written and spoken communication
- Ability to work collaboratively across multiple groups and sites
- Ability to remain calm and project a positive attitude during stressful situations
- Ability to creatively problem solves
- Ability to work independently and as part of a team
- Strong systems expertise in Outlook and Microsoft Office
- Ability to learn Christie's systems including COS, JDE, Intranet and Website


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