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Sale Coordinator, European Art and Old Master Drawings

The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to Old Master Drawings and European Art Sales throughout the year in New York. The sale coordinator assists business getters across the departments through comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall departments activity.

Specific Duties & Responsibilities
Liaise with clients as needed for all consignment related information, details, and issues.
Manage seller agreement and stock order creation and dispatch including gathering all compliance documents from clients.
Manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained.
Manage shipping requests, including client approvals, export licenses, and scheduling.Proactively track receipt of property and follow-up on open issues and missing items.
Manage Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges. Specalists to alert coordinator for any framing and restoration needs as property becomes confirmed for sale.
Coordinator to host bi-weekly meetings with New York drawings team, and monthly meetings with European Art teams, to run through ongoing business, pipeline and proactively allocate resources in anticipation of deadlines.
Manage Property Movement: Request and track site transfers, local transfers, temp releases, transfer to third party, and hand carries, and provide appropriate information to central support group as required
Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting.
Relay back to HSM as required.
Manage and track all items details to ensure sale and catalogue deadlines are met and all compliance met; sit in on hilling sessions to monitor activity and required actions set by Specalists
Support Specalists with catalogue production process including but not limited to basic pre-cataloguing, overseeing photography, copyright status and monitoring all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and International Specialists.
Prepare information for handoff to Post-sale Service team.
Ensure execution of seller marketing promises, including tracking tour property and international highlights.
Act as liaison to Operations for sale view and set up and prepare relevant assets, as required.
Manage reserve amendments and ensure relevant pre-sale documentation is sent to client.
Manage sale activities including client views, condition report dispatch, bids.
Work with Client Strategy Manager to support and oversee sale interest.
Participate in telephone bidding.
Convey approved post-sale item action to Post-sale Service team for execution.

1-2 Years experience in an Auction House Setting
Exceptional client service skills including strong verbal and written communication skills
Strong Project management skills including ability to multi-task, prioritize and manage multiple processes
Strong attention to detail and follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Ability to creatively problem solves
Ability to work independently and as part of a team
Strong knowledge of JDE, COS, Media Library
Strong knowledge of Excel and Outlook

Please visit the 'External Link' below for more information about benefits and to apply.

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