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Project Assistant for the Association of Print Scholars and Getty Paper Project Printmaking Workshop for Early-Career Curators

The Association of Print Scholars seeks a highly organized, collegial, and efficient temporary project assistant to help support the development of two workshops for early career curators of prints and drawings scheduled for May 2022 and June 2023.
Under the supervision of the President of the Association of Print Scholars and Workshop Coordinators, the Project Assistant will work remotely, but is expected to maintain frequent and timely communication via email, and occasional teleconference meetings with APS Officers.

Roles and Responsibilities:
-Provides administrative and logistical support to APS Officers
-Organizes and implements administrative systems and procedures to support workshop planning, including ensuring adherence to the workflow and project timeline as defined by APS leadership
-Manages the logistics of the participant application and selection process. Produces a spreadsheet on applicants as a tool for selection and metrics for funder
- Acts as the first point of contact for external inquiries related to the workshops, consulting with APS leadership, as needed
-Coordinates cohort logistics (e.g., assembles digital course syllabus & orientation packets, documentation needed for stipend disbursement, arranges travel arrangements, visa applications for international participants, catering, etc.)
-Provides administrative and logistical support and coordination for workshop activities including, but not limited to: marketing and outreach; scheduling preparatory meetings; completing and submitting required invoices/forms; coordinating with internal and external departments to ensure activities are prepared and executed efficiently, completely, professionally and smoothly
-Serves as remote liaison for APS leadership for assistance with emergent troubleshooting while they are on-site conducting each workshop
-Liaises with external parties to coordinate logistics, including: guest instructor travel and accommodation arrangements, contracts and documentation needed for payment of honoraria, confirming dates, collecting and archiving relevant forms
-Gathers and maintains data, surveys, participant information related to the workshop for grant reports to be prepared by APS leadership
-May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases
-Performs extremely accurate and timely financial processing and reconciliation for bill payment, invoices and receipts

This position is non-benefitted, with an hourly wage of $27.

The duration of this position is for two 5.5 month terms from January-May 2022 and January-May 2023. Applicants can apply for either session, however, preference will be given to an applicant who can complete both terms. Please be sure to note your availability in your cover letter.
Please note that this position is part-time (10 hours/week), but will require flexibility in terms of schedule, which will not be consistent and may include some weekend hours and/or evening communication. As an employee working remotely, the ideal candidate must be reliable when working independently to abide by the hours allotted, as well as provide reporting of time worked to APS leadership on a bi-weekly basis.

-Minimum of 3 years of related high-level administrative support and large-scale event planning experience
-Bachelor’s degree strongly preferred
-Exceptional organizational skills and adaptability will be essential to success in this position.
-Ability to multi-task and maintain a positive and helpful attitude
-Interest in museums, art, or printmaking is helpful, but not required
-Proficient in relevant software applications (i.e. MS Office, G Suite, Adobe Suite, Quickbooks).
-Excellent written and verbal communication skills.

How to Apply:
Please apply by sending a resume and cover letter and the contact information of two references via email to
Relevant research areas: North America

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