Provide day-to-day support to the Prints & Multiples Department in London, supporting the Sale Coordinator with the organisation of the sales and providing general administrative support to the department.

Key Responsibilities/Tasks: (Duties include but are not limited to the following)
· Support the Sale Coordinator and the team in the day-to-day running of the Department
· Ensure all telephone calls are answered and messages passed on
· Maintain stationery supplies in the Department
· Responsible for collecting and distributing post daily, arranging couriers, sending out catalogues
· Liaise with IT to resolve any issues with office equipment, maintain printers
· Assist Specialists and Sale Coordinator with emails and letters to clients and travel arrangements
· Assist the Sale Coordinator with tracking incoming works for sale, and gathering consignment paperwork
· Support the Sale Coordinator with the Stock Clearance project by creating a tracking system and liaising with Art Transport to organise return shipments
· Assist with the organisation of hand-carries and restoration transfers, where appropriate
· Respond to image and factsheet requests, assist specialist team with client requests during sale week
· Support Business Intelligence Analyst with gathering competitor results for market share


Skills/Competencies Required:
· Interest/knowledge in Prints
· Strong organisational skills and a demonstrated ability to multi-task and prioritise
· Excellent communication and interpersonal skills, including superior written and spoken communication
· Language skills (fluent in English and working knowledge or French, German or Italian useful)
· Strong follow-up skills with attention to detail
· Good team worker and willingness to help out when neede
· Ability to remain calm in stressful situations
· Ability to demonstrate client facing experience
· Strong IT skills with proficiency in Microsoft Office (mainly Excel, PowerPoint, Word, Outlook)
· Ability to learn Christie’s systems including COS, J.D.E., intranet and website