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Collections Management Assistant

The Collections Management Assistant (CMA) serves as a cataloguer and Rapid Capture assistant in the Department of Drawings and Prints and as such, works to input and maintain records in the department's database and handles the administrative and organizational work relating to the department’s Rapid Capture project. They will function as an integral member of a team cataloging the department's holdings of 1.3 million works on paper and creating corresponding records in The Museum System (TMS). The CMA is responsible for the integrity and clarity of collections information (text and image) in TMS. The CMA works closely with the curators and other department staff under the direction of the Collections Manager.


- Catalog objects in the collection and enter data into TMS database according to the Museum's standards.
- Handling original works on paper and translating data into TMS database.
- Work with Photo Studio photographer to prepare works for Rapid Capture; transport works to Photo Studio
- Create records and charts for Rapid Capture administration; carry out post-production work on photographs
- Work closely with curators regarding cataloguing and Rapid Capture.
- Other duties as assigned


Fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a disability, sincerely held religious belief, or pregnancy, or because you are a victim of domestic violence, stalking, or sex offenses).

Experience and Skills:
- Experience working with museum cataloging systems with a strong preference for experience with The Museum System (TMS)
- Experience handling original works of art
- Cataloging experience preferred
- Knowledge of Art History with a special emphasis on drawings and/or prints preferred.

Knowledge and Education:

B.A. degree required; M.A. degree preferred in art history or related field
Reading knowledge of French, German, or Italian preferred

For more information and to apply please visit the external link below.


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