The Collections Assistant reports to and assists the Coordinator of Collections in the management, care, utilization, and development of the museum’s collection of over 162,000 works on paper. Under the supervision of the Coordinator of Collections, and in close consultation with curators and other staff in the department of Prints, Drawings, and Photographs, the Collections Assistant supports acquisitions and deaccessions, exhibitions, loans, object movement, cataloguing, and physical and digital object records. The Collections Assistant maintains a working knowledge of PDP storage and actively contributes to advancing the physical storage and housing of the collection.

As a member of the museum’s curatorial staff, the Collections Assistant is expected to participate in aspects of the work of the museum to enable it to fulfill its mission and to maintain the highest standards of scholarship, connoisseurship, and professional practices in the field.

Specifically, you will:

• Assist with the management of the department’s collection, including tracking, documenting, and securing all works on paper.
• Help maintain a comprehensive administrative overview of all collection-related tasks, including facilitating acquisitions, deaccessions, exhibitions, loans, object movement, housing and storage, and record keeping.
• Assist with incoming gifts and purchase considerations and accessioning and deaccessioning processes, including creating paper and digital object files, completing condition reports, creating shipment paperwork, and producing core catalog records for potential acquisitions.
• Provide support for exhibitions as needed, including working in the exhibition module of TMS, maintaining files with exhibition checklists and loan letters, and supporting curators with grant applications and other exhibition administration.
• Support curators, conservators, and registrars, and work with collections specialists from other curatorial departments, in the coordination and tracking of external and in-house loans, from the initial loan request to facilitating conservation examinations, framing, and loan treatments, providing object-specific information to lenders, completing outgoing and incoming condition reports, and coordinating the movement of objects through museum facilities.
• Coordinate object moves to and from galleries, storage areas, and conservation, create expects and change of location paperwork, notify museum stakeholders of gallery changes, and update TMS object locations when moves are complete.
• In TMS, record light exposure for all displayed works, both in museum galleries and on loan to other institutions.
Help to advance the production, accuracy, and detail of digital cataloguing records and other materials related to objects in the collection. Work with TMS and consult with the division of Digital Resources and Content Strategy when necessary, maintain cataloguing standards within the department and update database records in preparation for web publishing.
• Perform other duties as assigned by the Coordinator of Collections and the Department Head.

For more information and to apply, please visit the external link below.