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Assistant for Administration, Drawings and Prints

The Assistant for Administration will be responsible for assisting in administrative duties outlined below for the Department of Drawings and Prints, including scheduling appointments for visitors to the Drawings and Prints Study Room in consultation with the Study Room Curator, assisting with general phone queries, executing loan paperwork, maintaining daily operations (managing mailings, ordering supplies, etc.), assisting members of the department with day-to-day administrative duties, and carrying out the administrative duties related to the department's Friends Group.

Schedule appointments and register visitors to the Drawings and Prints Study Room.
Answer main phone line and assist with general inquiries.
Process outgoing loans.
Coordinate Friends Group administration and events.
Process incoming reference books for department library.
Day-to-day administrative duties such as managing large mailings, ordering supplies, coordinating with other departments for office equipment and facility repairs.
Assist with TMS entry for Robert Wood Johnson, Jr. Gallery (permanent collection) exhibitions.
Assist with acquisitions paperwork as needed.
Process work requests for other departments through various digital systems.
Other duties as assigned.

Knowledge of Microsoft Word, Outlook, Excel, and TMS required.
Knowledge of art history and/or printmaking preferred.
Must have strong organizational skills and be detailed-oriented.
Must be able to multi-task.

BA Required, Art History strongly preferred
Knowledge of foreign language helpful


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