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Assistant Administrator, Paper Conservation

The Assistant Administrator is the sole administrator in the Department of Paper Conservation and as such oversees all administrative responsibilities related to finance, planning, new initiatives, development, communications, and office and lab functioning and coordination. Duties include supervision of volunteers and guidance for some interns.

This position offers an exciting and dynamic work environment with an opportunity to initiate improvements to the smooth functioning and growth of the Museum’s newest, smallest, and incredibly active center for conservation, preservation, research, education and advocacy.

PRIMARY RESPONSIBILITIES & DUTIES:
• Supports and assists the Conservator in Charge by maintaining their Outlook calendar, arranging travel, processing reimbursements, performing basic library and internet research for assistance with publications, and various other requests as needed.
• Office management: Answers phone, sorts and distributes mail, manages departmental email account, escorts and greets visitors, oversees timekeeping, photocopying, maintains and purchases supplies and equipment, files correspondence and other documentation related to departmental activities. Secures keys, email accounts, ID cards, etc for new staff, Fellows, interns, and volunteers; serves as departmental fire marshal and CLG rep; and provides general administrative support for departmental staff (6-8 staff, 2-4 interns/Fellows/volunteers)
• Annual preparation of all departmental budget proposal documents including templates and narratives. Oversight of all expenditures and donor funds throughout the fiscal year.
• Preparation of all work statistics, financial reports; reports to Visiting Committees; Director’s Office.
• Donor outreach, donor oversight, donor event planning and event execution.
• Oversight of and planning for Visiting Committee meetings.
• Track all donor funds and monitor specified fund spending; ensure donations are allocated correctly.
• Works together with Conservator in Charge to prepare grant proposals and all reporting on grant-funded activities.
• Initiate and manage contracts for various projects.
• Assist with loan procedures for works of art.
• Submit JIRA work requests; prepare monthly JIRA statistics.
• Manage administrative procedures for departmental staffing changes
• Delegate access to servers; create accounts and set up permissions for new staff, interns, Fellows and contractors.
• Assist with preparation of Hiring Review Panel paperwork.
• Augment and update departmental online presence including Instagram account and Department page on Met website.
• Manage Conservator in Charge appointments, travel arrangements, and expense reporting.
• Overseeing sourcing and purchasing of some lab and office materials and equipment.
• Serve as one of Integrated Pest Management representatives for Paper Conservation.
• Assist with maintenance of hard-copy and electronic conservation records.
• Reception and telephone duties.
• Purchase supplies, coordinate service contract for laboratory equipment, and lab improvement projects working with Museum departments and outside contractors; arrange for maintenance of office equipment.
• Departmental time-keeping; maintain address lists and calendars.
• Other duties as assigned or self-initiated.

Please visit the 'External Link' below for more information, including required experience & skills and knowledge & education.

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