Rare Book School (RBS), a 501.c.3 educational nonprofit affiliated with the University of Virginia, seeks a motivated, service-oriented individual to join its team as the Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate. The individual filling this position will administer and oversee the overall membership of the Society while also contributing to the School’s general communications and outreach efforts. The Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate reports to the School’s Executive Director.


Responsibilities:

-Serve as Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography
· Participate as an ex officio member in all Council meetings of the Society, as well as meetings of its committees, and maintain governance documents to ensure compliance with the Society’s bylaws and the terms of the grant
· Administer and oversee the selection process of Junior Fellows in concert with the Society’s Selection Committee, processing and evaluating applications and serving as a liaison with external application readers
· Advise and provide guidance for applicants, fellows, and other possible participants regarding course selection, application procedures, orientation to the program, and other fellowship activities
· Coordinate travel and local arrangements for fellowship activities, including committee meetings, bibliographical field schools, optional events for fellows taking RBS courses, and, in partnership with the Society’s Council and Programs Committee, the Society’s annual meeting
· Deploy, collect, analyze, and aggregate results of evaluation surveys
· Collect annual membership dues, track and initiate program-related payments and reimbursements, and monitor spending against budget
· Update recruitment and admission materials, and manager the Society’s webpage, scholarly resources, and archives
· Help with preparation of internal and external reporting
· Engage in creative and strategic problem-solving both independently and in collaborative work with Fellows
· Assist RBS’s Associate Director in creating and executing a long-term sustainability strategy for the program

-Assist the Director of Communications & Outreach with the following tasks on a seasonal basis (especially December–January, April–September)
· Maintain RBS website (WordPress) and social media accounts
· Produce print, electronic, and multimedia materials, including brochures, newsletters, recordings and well as other program-related materials for students
· Advertise various RBS events and opportunities
· Coordinate the planning and promotion for public events
· Gather information for annual reports

-Other related duties as needed

For full job description, desired qualifications, salary and benefits, see external link below.