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Acquisitions Administrator (Regular Full-Time)

Reporting to Curator & Department Head, Photography and Prints & Drawings, the Acquisitions Administrator assists the Department Head, Curators, Associate Curators, and Assistant Curators with acquisitions, purchases, donations, promised gifts, and joint acquisitions. They will also liaise with Registration, Collections Management, CIDA, Conservation, Photo Services

Coordinates logistics of acquisitions, including liaising with donors and LACMA’s registrar, creating TMS entries and completing all registrarial forms required.
Gathers all information needed for quarterly acquisitions meetings.
Tracks invoices and payments.
Drafts thank-you letters for Dept Head.
Confirms accuracy of all object information in database.
Uploads new acquisitions to Collections Online.
Tracks the issuing of LACMA memberships to artists in collection (CALM).
Coordinates digitization of collection objects.
With guidance from curators, communicates with artists to secure hi-res files and permission to make exhibition prints.
Maintains statistics to quantify annual acquisitions activity.
Creates necessary work orders for movement of collection (photography, conservation, display, etc.)
Maintains collection files (paper and electronic).
For large acquisitions, contributes to project planning to anticipate the resources and time required for processing.
May be the first and/or primary point of contact with potential donors and vendors.
Assists in assigning tasks and reviewing work of interns and volunteers.
Special projects and other duties as assigned by Dept Head TBD.

The expected hourly for this Los Angeles, CA based position is $21.63 - $22.12, subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.
LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Bachelor’s degree in Art History or other relevant field (e.g. Fine Art, Film, History, Anthropology, Critical Theory, etc.).
Previous experience in a gallery, research, library, or museum setting preferred.
Demonstrated ability to organize, prioritize, and handle multiple tasks to meet established deadlines.
Exceptional written and oral communication skills.
Excellent knowledge of Microsoft Word and Google suite.
Previous experience with The Museum System a plus.
Analytical, detail-oriented, flexible and efficient.

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